09:20Pain
The stack
Documents arrive as photos, scans and paper. Each one waits its turn on a desk.
Ops SprintAccounting, legal, notary, real estate and insurance offices
Document intake: read, not retyped
IDs, invoices and contracts read into the office's register, and a person checks only what is unsure.
One moment
09:20
A new client brings an ID card, three supplier invoices and a rental contract. Each one will be typed into the register, field by field.
An accounting office with five people and a stack of paper every morning. The office is invented, like every name on this page.
The day
A Wednesday, before
09:20
The clock says
09:20
The stack
- 10:05Pain
Field by field
Name, ID number, address, dates, amounts. Typed by hand, read twice, still sometimes wrong.
- 11:40Pain
The typo
One digit wrong in an IBAN. Found three weeks later, when the payment bounces.
- 15:15Pain
Where is it?
The contract is somewhere in the shared folder, under a name only its author remembers.
- 18:00Pain
Still typing
The afternoon's documents wait for tomorrow morning.
The cost
What a Wednesday like that costs
6
minutes
to type one document by hand
an ID card or an invoice with about 15 fields
20
seconds
for the same document read automatically
then a person checks only the unsure fields
10
hours a month
back for an office this size
about 100 documents a month × 6 minutes
Example figuresExample figures for an office like this one. The audit measures yours.
The turn
What changes
Documents are read, not retyped. The fields land in the register, and a person looks only at the ones the system is unsure about.
- 1
Upload
A photo, a scan or a PDF, from email or the office's shared folder
- 2
Read
Each field is read, with a confidence mark
- 3
Check
Unsure fields are flagged for a person; the rest is ready
- 4
Register
The row lands in the register the office already uses
Try it
Try the intake
Pick a specimen document and watch it being read. Hover a field to see where it came from, and check the one the system is unsure about.
Try this
- 1Read the specimen ID card
- 2Hover a field to see its source on the document
- 3Check the field marked for a person
Invented data. In live mode, what you type goes to an AI for an answer; nothing is stored.
affarit.com/demos/document-intake
How we build it
How we build it
1
The audit, 2 hours
We count with you which documents come in, how many, and where they go.
2
The build, 3 weeks
Reading for your document types, writing into the register you already use.
3
Handover
Your team learns the checking screen on a real morning's stack.
Under the hoodA vision model on your own documents, kept private, writing into the register the office already uses. Documents never train a model.
The package
Ops Sprint, €3,500
This story runs onLive in 3 weeks
Ops Sprint
€3,500
- A 2-hour operations audit
- One automation, live in 3 weeks
- Handover and a short training
Or, as an alternative
Ops System €5,000
The audit and three automations that work together. Live in 5 to 6 weeks.
Questions
Before you ask
Unclear fields are flagged for a person instead of guessed. The audit tests your real documents before you decide.
Free audit
Start with the 2-hour operations audit
We count your documents with you and leave a written map: what to automate, what it saves, what it costs.